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The 7.17 Release introduces significant enhancements to the Icertis Contract Intelligence (ICI) platform. Key enhancements include new AI and Analytics capabilities, User Experience updates, and Localization features.
The enhancements of this release include:
These release notes provide an overview of the enhancements to ICI, the mobile app, the ICI experience for integrations, and so on.
920876 – Supporting rich documents preview using MS Office for Web
Previously, support was provided for previews of agreements in PDF and MS Word and for associated documents in .msg and image file formats respectively, to display what an agreement would look like if printed.
Configurators can enable or disable the MS Office for Web-based preview feature through technical configuration.
822057 – Supporting Online Editing for Associated Documents
Online Editing in ICI now covers the editing of Associated Documents along with the agreements in shared online sessions for a complete collaboration with various stakeholders encompassing the components of agreements.
The Online Editing for Associated Documents is available for the MS Excel, PowerPoint, and Word files (DOCX, XLSX, and PPTX file extensions).
732505 – Ability to create and edit associated documents in Icertis Experience for Word
An agreement usually contains many associated documents. While working on an agreement, it is now possible to create and edit these associated documents within Icertis Experience for Word, similar to editing the agreements while working on an agreement. This provides a unified experience while working with an agreement and its components, improving productivity and efficiency.
When creating or editing associated documents of an agreement in Icertis Experience for Word, users can now:
A version of the associated document is created in ICI on saving or publishing the associated document from Icertis Experience for Word. The authorization workflow will start for the workflow-enabled associated document. The actions taken on the associated document from the Icertis Experience for Word will be captured and can be viewed under the History tab on ICI Web.
This support is only available for:
This enhancement will be available with the upgrade and does not require any further configuration.
916373 – Supporting localization for attribute values of Associations
928354 – Support for Introspection endpoint validation method
Previously in API 2.0, support was provided for signed JSON Web Token (JWT). However, not every identity provider (IDP) integration can provide signed JWT’s and they rely on different mechanisms, such as Introspection endpoint, for token validation. This led to issues while providing OAuth as a mechanism to authenticate with ICI API’s.
With this release:
The Introspection endpoint accepts an opaque access token and returns a set of claims associated to the access token. In this mechanism, the consuming application is not required to validate tokens locally and can validate all types of tokens issued by the IdP.
1000772 – Ability to specify template during agreement creation
A new endpoint has been provided for template rule evaluation which returns a list of applicable templates after template rule evaluation.
Users will now be able to upload the template while creating/updating agreement using API. The new API supports auto-selecting applicable template as per user preference and only one template is returned after rule evaluation.
1019565 – API Support for Bulk Association Contract Type
The support for Bulk Association Contract Type (BACT) from API 2.0 was earlier not possible. Client integrations using API 2.0 were not able to create, update, get and delete BACT entities, hence they were compelled to use API 1.0 and do a hybrid (1.0 and 2.0) to cover integration use cases.
With this release, to ensure seamless experience for our customers, CRUD support has been enabled for the Create, Update, Delete, and Get endpoints. Thus, customers no longer need to use API 1.0. Additionally, support has also been added for validating duplicate records.
Any integrations utilizing the deprecated APIs must adopt alternate APIs. Previously, API endpoints have been periodically deprecated and alternate APIs have been provisioned.
However, no existing API endpoints have been deprecated in the 7.17 Release. To check previously deprecated endpoints, refer to 7.16 Release Notes. More details on the alternate APIs are available in the Swagger documentation.
575477 – AI Studio for an agreement and its related documents
An agreement package may contain several supporting documents such as rate tables, SLAs, product specifications, schedules, annexures, etc. In addition, amendments help contract administrators to understand the in-force clauses at different points during the agreement execution journey. Thus, while analyzing an agreement, it is important to consider these additional documents to get holistic insights.
The AI Studio functionality has now been extended within the agreement to provide a comprehensive understanding of its different aspects. For example, users can now select all the peer and parent-child associations or amendments of an agreement, and run an AI Studio batch to derive results as a visual summary. The detailed analysis option within the results offers a deep dive into individual documents to understand them better.
ICI now provides the options to:
This service is available automatically for users with AI Studio license.
973340 – Improving clause delineation in DiscoverAI
973385 – Improved discovery performance for scanned PDFs
DiscoverAI performance for scanned PDF documents was not optimal. It was time-consuming, had less than accurate OCR output for tilted pages and did not recognize handwritten text, which was a concern for users.
DiscoverAI now adopts an improved OCR technology. As a result, it has significantly improved the time taken to complete the discovery for scanned PDFs. In some cases, the time taken was just 1/10 of time taken previously. Additionally, with this technology, the content in the slightly tilted scanned images can be recognized correctly. Moreover, it can now identify the handwritten text in the English language.
This service is available automatically for users with DiscoverAI license, and no further configuration is required.
865062 – Introducing Obligation Management Summary Report
With this release, the Obligation Management Summary is being introduced out-of-the-box which offers powerful business intelligence tools to track obligation compliance.
The Obligation Management Summary Report displays the following tabs: Compliance Dashboard, Resource Assignment, Upcoming Milestones, Recent Milestones, Fulfillment Explorer, SLA Tracking, Health by Contract Types, and Timeline.
The insights displayed through each tab will help businesses drive their contract governance meetings. Collectively they can be a key device to track the performance of business KPIs vis-a-vis the planned inputs. Revenue leakage and other risks can effectively be measured and mitigated by implementing obligation management strategies through the OM App.
The report additionally helps businesses quantify the consumption of Obligation Management across their ICI implementation to further baseline and optimize its enterprise-wide adoption.
The out-of-the-box OM report will be available under “Default Reports > Obligation Management” in the Reports section. It can be accessed from the Dashboard option under the OM App navigation tile as well.
This OM Report can be configured via Security Groups for users to have View and None accesses similar to other reports.
971908/975186/1002911/1002912/1002913/1002914/1002916/1002917/1002918 – Adding core reports to Platform Analytics
Previously 6 core SQL Server Reporting Services (SSRS) based reports were made available as part of Platform Analytics in Power BI report form: Agreements Pending Approval Report, Agreements Pending Execution Report, Expired Agreements Report, Expiring Agreements Report, Signature Type Report and User Login Report.
With this release, the following reports are also being added to Platform Analytics:
Any new Power BI reports created by editing existing reports will be listed under My Reports for the user and under Custom Reports section when shared with other users in the org. New Security Group Privilege has been provided for Power BI Reporting – the users of the security group that has manage access to this privilege can edit these default Power BI reports.
1008388 – Additional masterdata sync from Workday
The Workday integration is enhanced to support additional masterdata such as organization, including company, business unit and cost center; and job profile. The contingent worker information from Workday can now be interfaced either as masterdata or directly as an ICI user. Both employee and contingent worker records can be interfaced from Workday to ICI. This enhancement enables organizations to have a richer experience while authoring supplier and employment contracts by ensuring data integrity.
The ICI Workday integration now supports the ability to interface the following datasets:
This enhancement will be available with the upgrade.
804682 – Displaying validations when uploading documents via Salesforce related contracts grid
The ICI Contracts Widget in the Salesforce UI now features expanded contract validation for files uploaded.
With this release, to avoid any unwanted file from being uploaded and to avoid any potential risk for customer business, validations have been put in place for the following issues:
This enhancement will be available with the upgrade.
The 7.17 Release introduces significant enhancements to the Icertis Contract Intelligence (ICI) Sourcing Application (SRC7.17.0.158).
Sourcing events often include many line items, participating suppliers, and multiple rounds of negotiations. The number of bids received for an RFx often gets humongous making it difficult for the buyers to analyze them. To compound the problem, there are often several rules and constraints required by business users which must be fulfilled while awarding business to suppliers.
Due to lack of ability to handle constraint based optimization, buyers usually have to perform this analysis externally for doing the what-if analysis for multiple awarding constraint scenarios using specialized simulation tools. The undesired result of this is that there is no visibility or insight provided to the approver or reviewer into the analysis performed or reasons to arrive at the recommended outcome in ICI Sourcing.
ICI Sourcing 7.17 introduces an Optimized Awarding functionality to help buyers quickly and efficiently arrive at most cost optimized awarding recommendations while complying with various rules and constraints required by business.
The entire functionality is achieved through the following specific features being introduced as a part of the ICI Sourcing 7.17 release:
1025571 – Scenario Management
A Scenario is a combination of various rules and constraints that the buyers may want to satisfy while taking an Awarding decision. Example of constraints are maximum number of suppliers that an RFx or line item can be awarded to; minimum or maximum percentage of business to be awarded to a single supplier; the geographies that suppliers can supply from etc. It is not easy to juggle with all the rules and conditions to arrive at the most optimized awarding recommendation.
Different scenarios are created for doing the what-if analysis as buyers often like to look at outcome possibilities in terms of total cost in different scenarios.
Buyers can now create multiple scenarios for an RFx with each scenario having multiple constraints. After the scenarios with constraints are created, buyers can run optimization on an RFx using the bid data and applying the defined scenarios. This allows buyers to generate and view the potential award recommendations in different scenarios and their total cost implications
This feature allows for creation, updation and deletion of scenarios by buyers as per the defined process steps.
1025587 - Scenario Optimization Engine
Buyers can create multiple scenarios that allows comparing and analyzing the possible results if business was to be awarded as per those scenarios. This helps taking an informed decision on awarding the RFx.
The scenario optimization engine receives bid data and scenario information and optimizes award on the chosen parameters (e.g. total cost) while complying with all the rules and constraints defined in the scenario.
The Optimization engine calculates recommendation using various parameters and constraints specified (using optimization algorithms) to ensure that recommended results are within the guardrails specified by the constraint.
The engine is capable of generating award recommendations for multiple scenarios, which can be used by buyers for what-if analysis for taking a decision.
1025575 – Sending and Receiving Data to Scenario Optimization Engine
ICI Sourcing sends the bid data sets and the scenarios with constraints to the optimization engine for generating awarding recommendations satisfying all the constraints and rules in the scenario. The optimized award recommendations calculated by the optimization engine are sent back to ICI Awarding as recommendations.
The new Scenario Optimization functionality will let buyers:
1025576 - View Optimization Results per scenario
Once the Optimization Engine has calculated optimized recommendations, these need to be viewed by the buyer to take an appropriate decision. This feature provides the capability for the user to view optimization results for every scenario that includes summary and details of each scenario.
1025578 – Selecting Scenario to update Awarding
Once all the scenarios have been reviewed, the user is required to select the best case scenario for awarding. From the different Awarding recommendations generated, buyers can select the desired scenario recommendation for awarding the RFx and confirm those as awarding recommendations.
Buyers can make further changes as required in the awarding stage before pushing the awarding recommendations for approval.
The 7.17 Release introduces enhancements to the Icertis Contract Intelligence (ICI) Obligation Management Application (OM7.17.0.158).
521025 – Introducing the Obligation Management Navigation Tile
With this release, a dedicated Obligation Management navigation tile is being introduced as a single starting point to triage and monitor all obligations and fulfillment, and track obligation compliance, with the help of the following options:
To enable this feature, the implementation team needs to configure saved search and configure navigation to link to respective saved searches.
ICI Risk Management application is certified to work with the 7.17 release (RM7.17.0.158).
ICI Risk Management application is certified to work with the 7.17 release (PM7.16.0.158).
Upgrading Icertis Software Development Kit for Partner Enablement
Icertis develops strategic partnerships to drive shared business growth, deliver quality implementations, and maximize customer satisfaction. The Software Development Kit (SDK) was introduced to provide the resources and tools needed while implementing ICI.
As part of our continuous efforts to support our partners, we have upgraded the following SDK content:
ICI Hooks provide a strategic technical solution and a definitive approach to add significant functionality in the existing program capabilities without interrupting or disturbing the flow of processes and expected outcomes.
ICI Hooks are very important in determining the appropriate implementation and necessary customizations of new or ad-hoc functionalities, and applicable program features. They help to fulfill specific and ad-hoc requirements or modifications desired by ICI customers and partners.
In this release, the following changes have taken place:
Please refer to this link for more details on Hooks updates - ICI 7.17 Release - TechConnect (icertis.com).
The Icertis Contract Intelligence (ICI) application can be accessed from any device with an Internet connection and a supported browser. All features may not be available in all environments.
The software and hardware requirements for the client system as well as the mobile application are listed in the table below:
This section includes some issues that we are aware of and plan to resolve at the earliest:
Related Topics: Agreement Management | Association Management | Compliance Management | Template Management | Clause Management | Configuration | Reports | Advanced Analytics | User Administration | ICI Tools | Icertis Business Apps | AIML | ICI Add-ins | ICI Mobile App |
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